Office space can cost you a lot of money, especially if you consider renting out in high-end areas. However, if you wish to have an office space for the benefit of your company, you can find effective ways to manage space and save cash. It’s all about striking a balance between comfort and affordability. With proper guidance, you’ll learn ways of ensuring your staff is comfy, dazzle your clients with classy interior design, and afford your office space. With that in mind, here are eight ways to save money on your company office space:
-
Consider Sharing Office Space
Sharing office space is one of the effective ways you can save money. Some agencies give access to a flexible workspace with no long-term leases or costly upfront prices. Thus, your aim should be finding shared space providers to get a workspace for your company. While at it, ensure you work with reliable ones who can give premium workspaces that are classy, clean, and affordable. Here are other advantages you can gain from working with such companies:
- Enjoy different breakout areas with no additional costs
- Access to communal areas created for coworking
- High-speed internet
- Flexible desks
- Conference rooms and private suites
-
Negotiate Hard
Another approach to cost-saving is negotiating a flat rate on everything when leasing out space. As much as the rent may be low, you may be charged a lot of money on other amenities within the premises. So, bargain for a flat rate for electricity, water supply, amenities, conference rooms, and the internet. On top of this, consider going for flexible leasing contracts to avoid getting stuck in a longer one. You may still have to pay more if you choose to downsize and most of your staff works remotely.
-
Rent Out Idle Space
If you have some idle space in your company office space, you can rent it out. If it’s a conference hall, try leasing it on your terms and earn extra money. On the other hand, if the office is always unoccupied during the weekend, lease to schools looking for an affordable place to hold their Saturday classes. The extra money you get can top up your rental budget.
-
Pick Suitable Furniture
When picking out furniture, you should avoid purchasing big desks since you’ll need a bigger space to accommodate all the furniture. Consider purchasing small or medium desks. Firstly, take measurements of the office to have a rough idea of how many desks can fit the space.
Just ensure everyone is comfortable and there’s enough room for movement. Alternatively, you can purchase second-hand furniture sold at affordable prices, unlike new ones, which are usually expensive. After buying them, you can spruce or redecorate them to have an attractive finish look.
-
Leave Out Unnecessary Things
Considering you’re on a budget, you should try as much as possible to do away with the things you don’t need, especially if you’re starting up. For instance, think about not putting up a receptionist desk that can take up a lot of space. You can do away with the area by delegating the reception duties among your staff.
-
Go For Open Plan Office Layout
An open-plan office layout is another great way to save money on office space. Instead of everyone having their private area for work in the office, you can try out this technique which facilitates scalability if you hire new staff. It significantly cuts your space requirements while ensuring everyone in your company can fit in. Just ensure to give everyone enough distance for their comfort.
-
Introduce Telecommuting
The telecommuting trend has picked up recently. It’s advantageous if you have limited space but many staff. For instance, if you have ten members in your team and your office can only accommodate six, you can create a flexible schedule so others can work from home or take turns reporting to the office. You won’t have to spend money to rent out a big space area to accommodate everyone.
-
Try Out Non-Traditional Space
Non-traditional spaces like coffee shops and outdoor sitting areas are another way to save money on office space. They’re more affordable than the traditional space, and you can always find them within your town. They can suffice, especially if all you need for work is a laptop, mobile phone, stationery, and notepads, which you can place anywhere. It can also be a great way of showing your company’s new appearance to your investors.
Conclusion
There are numerous creative ways in which your company can save money on office space. It’s about balancing affordability and ensuring everyone is comfortable in the office. Cutting costs goes a long way to making your business profitable. So long as you don’t compromise productivity, go for such cost-cutting measures.
